Information Management Officers (Rolling Intake)

The Organisation

The Australian Security Intelligence Organisation (ASIO) protects Australia and Australians from threats to their security. In a complex, challenging and changing security environment, our success is built on the imagination and intelligence of our team. ASIO’s people are ordinary Australians but they do extraordinary things – they are our most important asset. To be successful in our mission, we need talented people who are highly capable, dedicated, adaptable and resilient.

We seek to reflect the diversity of the community we protect. ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. We are secretive about what we do, not what we value.

The opportunity

Are you seeking a career in a complex and challenging environment at an intelligence agency where you can contribute and make a difference to the security of Australia? Are you interested in information management and want to contribute to the enhancement of information management capabilities within ASIO? 

We are seeking self-motivated individuals with a commitment to excellent information management practices, to manage and maintain ASIO’s information. This is a challenging and dynamic work environment that will see you undertaking a range of procedural, operational and administrative activities associated with the management of information and data within legislative, regulatory and compliance frameworks. We are recruiting for current and anticipated vacancies at the AE4, AE5 and AE6 levels. 

A merit pool may be created to fill future vacancies which have the same or similar requirements to this position. This merit pool will be valid for up to 18 months.

Role responsibilities 

As an AE4-AE6 Information Management Officer in ASIO, you will:

• Contribute to the distribution of hardcopy and digital documentation, including the preparation of inter-agency correspondence and liaison with government agencies.
• Understand and utilise information systems and tools, engaging with clients to provide information management and record keeping advice (and where appropriate subject matter expertise) to support the creation, access, retention and disposal of ASIO information across multiple systems.
• Identify or lead the enhancement of information management capabilities through the research, development and implementation of information management practices, procedures, policies, frameworks, strategies and systems. 
• Understand, interpret and translate legislation, whole-of-government policy and agency specific requirements into sound information management advice and practices to meet business and legislative requirements.
• Develop, present and share subject information, experience and subject matter expertise on information management responsibilities, principles and procedures, contributing to a corporate culture that supports excellence in information management. 
• Build and sustain strategic working relationships and networks with internal and external stakeholders, government agencies and the information management community.

What you will bring

We invite applications from people with the following attributes:

• Experience with, knowledge of, or the ability to quickly acquire an understanding of the principles and practices of information management.
• Experience managing information, including within an Electronic Document and Records Management System (EDRMS) or Enterprise Content Management (ECM) system, or similar. 
• The ability to work effectively, both independently and collaboratively in a team, to manage networks and provide advice and support for managing information.
• Well-developed organisational skills including the ability to persist with difficult tasks and manage competing priorities while delivering a high standard of work.
• Highly developed communication skills to effectively engage with stakeholders and negotiate with influence.
• The ability to research and analyse information from a wide range of sources to identify risks, irritants and opportunities and provide solutions to achieve business outcomes.
• Strong analytical skills, lateral thinking and attention to detail. 

What we offer you 

ASIO provides a number of benefits to its staff including:

• A competitive salary, including a 7.5 per cent allowance for maintaining a TOP SECRET-Privileged Access security clearance.
• Employer superannuation contributions of 15.4 per cent.
• A variety of leave options, in addition to the standard 4 weeks annual leave to ensure your work-life balance.
• Flexible working arrangements to assist you to maintain your work-life balance. (Please note: due to our unique working environment, work from home options are generally not available).
• Study assistance, including financial support and study leave for tertiary education.
• Access to 7 staff-led diversity and inclusion networks.
• Access to an Employee Assistance Program (EAP).

Eligibility 

To be eligible for the role, you must be: 

• An Australian citizen.
• Assessed as suitable to hold and maintain a TOP SECRET-Privileged Access security clearance.

ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome and value applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Reasonable adjustments

Please advise us if you require any additional assistance in order to fully participate in the recruitment process or the workplace.

Location

Canberra, Melbourne and Sydney. Relocation assistance is provided to successful candidates when relocating. 

How to apply

Click on ‘Apply online’ to commence your application. Your application must be complete and include the following:

• A written pitch of up to 500 words using examples to demonstrate how your skills and experience meet the requirements.
• A current CV, no more than 2 pages in length, outlining your employment history, the dates and a brief description of your role, as well as any academic qualifications or relevant training you may have undertaken.
• Details of 2 referees, which must include a current or previous manager.

All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages. 
ASIO holds all employment applications in the strictest of confidence. It is essential that you do the same. Please do not discuss your application with others as doing so may adversely affect your potential employment.

Closing date and time

Monday 21 October 2024, 5.00pm AEDT
No extensions will be granted and late applications will not be accepted. 

The Recruitment Selection Process – what to expect

We thank all applicants for their interest in applying for the Information Management Officer roles. Please be advised that our selection process is rigorous and extensive. 

All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages. The stages themselves may include; application submission, eligibility checks, online testing, skills-based assessment and panel discussion.

ASIO is committed to fostering a diverse and inclusive environment for candidates to participate within all stages of the selection process. These opportunities may include reasonable adjustment to assessment methodologies to enable full participation. Please let us know if you require any additional assistance or reasonable adjustments during any stage of the recruitment process in order to fully participate in the recruitment process or the workplace. 

ASIO holds all employment applications in the strictest of confidence. It is essential that you do the same. Please do not discuss your application with others as doing so may adversely affect your potential employment.

We ask all applicants for their patience throughout the process. Once complete, we will notify unsuccessful candidates but will not provide feedback on any aspect of the selection process.

Employment conditions

Employment is under the Australian Security Intelligence Organisation Act 1979. Conditions of service are similar to those applying in the Australian Public Service. We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes. Salary packaging arrangements are also available.

Enquiries

If you require further information after reading the selection documentation, please contact ASIO Recruitment at careers@asio.gov.au or phone 02 6257 4916.

More information

For more information about ASIO, please visit: www.asio.gov.au.